Policy 202: Specific Duties of the Board

202.1 Code of Ethics:
AS A SCHOOL BOARD MEMBER: 
I will listen. 
I will respect the opinion of others. 
I will recognize the integrity of my predecessors and associates and the merit of their work. 
I will be motivated only by an earnest desire to serve my district and the children of my community in the best possible way. 
I will not use the schools or any part of the school program for my own personal advantage or for the advantage of my friends or supporters. 
I will vote for a closed session of the board if the situation requires it, but I will consider secretsessions of board members unethical. 
I will recognize that to promise in advance of a meeting how I will vote on any proposition, which is to be considered, is to close my mind and agree not to think through others facts and points of view, which may be presented in the meeting. 
I will expect, in board meetings, to spend more time on educational programs and procedures than on business details. 
I will recognize that authority rests with the board in legal session, and not with individual members of the board, except as authorized by law. 
I will make no disparaging remarks, in or out of the board meeting, about other members of the board or their opinions. 
I will express my honest and most thoughtful opinions frankly, in board meetings, in an effort to have all decisions made for the best interests of the children and the schools. 
I will insist that all members of the board participate fully in board action, and recommend that when sub-committees are appointed, they serve only in an advisory capacity. 
I will abide by majority decisions of the board. I will carefully consider petitions, resolutions, and complaints, and will act upon them in the best interests of the schools. 
I will not discuss the confidential business of the board in my home, on the street, or in my office; the place for such discussion being the school board meeting. 
I will endeavor to keep informed on all local, state, and national educational developments of significance so that I may become a better school board member. 
I will be knowledgeable of the district’s mission statement, beliefs and essential learning’s.  
IN MEETING MY RESPONSIBILITY TO MY COMMUNITY
I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the children of my community the educational opportunities that are as complete and adequate as it is possible to provide. 
I will consider it an important responsibility of the board to interpret the aims, methods and attitudes of the schools to the community. 
I will earnestly try to interpret the needs and attitudes of the community and do my best to translate them into the educational program of the schools. 
I will attempt to procure adequate financial support for the district’s programs. 
I will represent the entire district rather than individual electors, patrons, or groups. 
I will not regard the schools as my own private property, but as the property of the people.   
IN MY RELATIONSHIP WITH SUPERINTENDENT AND STAFF
I will function in meeting the legal responsibility that is mine, as a part of a legislative, policyforming body, not as an administrative officer. I will recognize that it is my responsibility, together with that of my fellow board members, to see that the schools are properly run - not to run them myself. 
I will expect the schools to be administered by the best-trained technical and professional people it is possible to procure. 
I will recognize the superintendent as executive officer of the board. 
I will work through the administrative employees of the board, not over or around them. 
I will expect the superintendent to keep the school board adequately informed through oral and written reports. 
I will vote to employ personnel only after the recommendation of the superintendent has been received. 
I will insist that contracts be equally binding on the employee and the school board. 
I will give the superintendent power commensurate with the position’s responsibility. 
I will give the superintendent friendly counsel and advice. I will present any personal criticism of employees to the superintendent. 
I will refer complaints to the proper administrative officer.    
TO COOPERATE WITH OTHER SCHOOL BOARDS
I will not employ a superintendent, principal, or teacher who is already under contract with another school without first securing assurance from the proper authority that the person can be released from contract. 
I will consider it unethical to pursue any procedure calculated to embarrass a neighboring board or superintendent. 
I will not recommend an employee for a position in another school unless I would employ the individual under similar circumstances. 
I will answer all inquiries about the standing and ability of an employee to the best of my knowledge and judgment, with complete frankness. 
I will network with school board members of other districts.   

Date of Adoption:  December 9, 1969 

Reviewed:  Feb. 10, 1992; May 11, 1998; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:  June 9, 1986; February 10, 1992; June 15, 1998

 
202.2 Qualifications:
Serving on the board of directors is an honor and privilege.  Its rewards are respect from the community, students, and employees and the satisfaction from knowing each board member contributed to the success of the children in the school district community.  Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the board. 
Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board work, respect educators and have the ability to examine the facts and make a decision.  The board believes an individual considering a position on the school board should possess these characteristics. 
Citizens wanting to run for a position on the board must be a citizen of the school district, an eligible elector of the district and free from a financial conflict of interest with the position. 

Legal Reference: Iowa Code §§ 63; 68B; 277.4, .27; 279.7A (2003). 

Date of Adoption: October 11, 2004     

Reviewed:  April 14, 2008; Nov. 12, 2012; Mar. 13, 2017 

Amended:

 
202.3 President:
The President of the Board of Directors shall preside at all of its meetings, sign warrants and all orders drawn upon the Treasurer, as provided by law, sign all contracts made by the Board, and appear on behalf of this corporation in all actions brought by or against it, unless individually a party, in which case this duty shall be performed by the  Secretary.     

Legal Reference:  (Code of Iowa) Chapter  279.1; 279.2    

Date of Adoption:  January 21, 1972  

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; Oct. 11,2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:

 

202.4 Vice President:
The Vice-President shall serve in the absence of the President and shall perform such other duties as may be assigned by the President or Board of Directors.  

Legal Reference:  (Code of Iowa) Chapter 279.5  

Date of Adoption:  January 21, 1972  

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017

Amended:

 
202.5 Secretary- Treasurer:
A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the board secretarytreasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter. It is the responsibility of the superintendent to evaluate the board secretary-treasurer annually.] 
It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education. 
In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the superintendent will assume those duties until the board secretarytreasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond in an amount set by the board.  The cost of the bond will be paid by the school district.   

Legal Reference:  Iowa Code §§ 12B.10; 12C; 64; 277.27; 279.3, .5, .7,   31-.33, .35; 291.2-.4, .6-.15; 299.10, .16 (2001).  281 I.A.C. 12.3(1).   1978 Op. Att'y Gen. 328.     

Date of Adoption:  January 21, 1972   

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:  January 8, 1980; June 9, 1986; October 11, 2004

 
202.6 Conflict of Interest:
Members of the Board shall not buy from, sell to, or in any manner become parties, directly or indirectly, to any contract to furnish supplies, material or labor to the School District.   

Legal Reference:  (Code of Iowa) Chapter 55; 68B; 71.1; 277.27; 279.7A; 301.28  

Date of Adoption:  January 21, 1972  

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended: