Policy 203: Procedures of Operation

203.1 Formulation of Policy:
The primary responsibility for proposing Board policies rests with the Superintendent of Schools; however, an individual or group of individuals from the school district may propose policies.  
Policy proposals shall be submitted in writing to the Board, through the Superintendent of Schools.  A temporary committee composed of three members of the Board and the Superintendent of Schools shall review all policy proposals and make recommendations to the full Board at the next regularly scheduled meeting.  The Board may approve the proposed policy for notice of intended action and shall post the proposed policy outside all administrative offices within the district for public comment.  All comments should be submitted in writing through the Superintendent of Schools up to fourteen calendar days after the posting of intended action.  Final action on new policies or amended policies shall be taken no later than the next meeting following the one at which the notice of intended action was approved.  
In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the Board.  The emergency policy shall expire at the close of the second regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed.  
A temporary committee composed of three members of the Board and the Superintendent of Schools shall annually review the policies and make suggestions in writing, for new policies or changes in policies.  Any suggestions will be handled in the same manner as the above.  

Date of Adoption:  January 21, 1972 

Reviewed:  Feb. 10, 1992; Feb. 14, 1994; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:  March 14, 1994

 
203.2 Review and Revision of Policy:
The Board shall, at least once every five years, review board policy. Once the policy has been reviewed, even if no changes were made, a notation of the date of review shall be made on the face of the policy statement.
It shall be the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels. The superintendent shall also be responsible for bringing proposed policy statement revisions to the board's attention.
If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

Date of Adoption: January 21, 1972

Reviewed: Feb. 10, 1992; Feb. 14, 1994; April 10, 2000; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017

Amended: March 14, 1994; May 8, 2000; January 10, 2011

 
203.3 Adoption of Administrative Rules and Regulations:
Administrative rules and regulations shall be drawn by the Superintendent of Schools and shall be submitted to the Board of Directors for approval.  In general, administrative rules and regulations serve to implement the policies of the Board of Directors.  

Date of Adoption:  January 21, 1972  

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:

 
203.4 Suspension of Policy:
Generally, the board will follow board policy and enforce it equitably.  The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy.  It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists.  Reasons for suspension of board policy will be documented in board minutes. 

Legal Reference: Iowa Code § 279.8 (2003). 281 I.A.C. 12.3(2).   

Date of Adoption:  Oct. 11, 2004; Nov. 12, 2012     

Reviewed:   April 14, 2008; Mar. 13, 2017   

Amended:

 
203.5 Administration in the Absence of Policy:
When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation keeping in mind the educational philosophy and financial condition of the school district. 
It is the responsibility of the superintendent to inform the board of the situation and the action taken.  If needed, the superintendent will draft a proposed policy for the board to consider. 

Legal Reference: Iowa Code § 279.8 (2003).   281 I.A.C. 12.3(2).  

Date of Adoption:  October 11, 2004    

Reviewed:   April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:

 
203.6 Ad Hoc Committee:
Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board.  Committees formed by the board are ad hoc committees. 
An ad hoc committee may be formed by board resolution, which will outline the duties and purpose of the committee.  The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution.  The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution.  The board will receive the report of the committee for consideration.  The board retains the authority to make a final decision on the issue.  The committee will be subject to the open meetings law if the committee is established by statute or if the committee makes policy recommendations and is established or approved by the board. 
The method for selection of committee members will be stated in the board resolution.  When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue.  The board may designate a board member and the superintendent to serve on an ad hoc committee.  The committee will select its own chairperson, unless the board designates otherwise. 

Legal Reference: Iowa Code §§ 21; 279.8; 280.12(2) (2003).   281 I.A.C. 12.3(3), .3(8); .5(8).   O.A.G., Nov. 18, 1993 

Date of Adoption:  October 11, 2004    

Reviewed:  April 14, 2008; Nov. 12, 2012; Mar. 13, 2017  

Amended:

 
203.7 Educational and Operational Planning:
Every five (5) years the Board shall conduct an in-depth needs assessment, soliciting information from business, industry, labor, higher education and community members, regarding their expectations for adequate student preparation.  One purpose of this assessment is to assist the Board in developing and evaluating a statement of philosophy for the school district.  The second purpose of this assessment is to determine the areas of student performance, knowledge, and attitudes, which are judged to most crucial in meeting school or district goals.  
In conjunction with the in-depth needs assessment of the school district, the Board shall authorize the appointment of a committee, representing school district personnel, parents, students, and community members, to make recommendations and assist the Board in determining the priorities of the school district in addition to the basis skills areas of the education program.  
It shall be the responsibility of the Superintendent to ensure the school district community is apprised of the Board's policies, programs and goals and has an opportunity to express their thoughts and suggestions for the operation of the school district.  
The Superintendent shall report annually to the Board about the means used to keep the community informed.  

Legal References:  (Code of Iowa) Chapter 21, 256.7(4), 280.12, and 280.18  

Date of Adoption:  March 13, 1989  

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017 

Amended:

 
203.8 Legal Counsel:
The Board of Directors at the Annual Meeting shall appoint an attorney or attorneys to represent the corporation and advise the Board.  The attorney or attorneys shall attend regular and special meetings of the Board when requested and shall be available for consultation as needed.  He or she shall be paid on a "time" or "retainer" basis.  

Legal Reference:  (Code of Iowa) Chapter 279.35  

Date of Adoption:  January 21, 1972  

Reviewed:  Feb. 10, 1992; Dec. 11, 2000; Oct. 11, 2004; April 14, 2008; Nov. 12, 2012; Mar. 13, 2017            

Amended:  January 7, 1985