Policy 904:  Use of School Facilities

904.1 Community Use of School Facilities
School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply at the District Office. It is the responsibility of the superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the Superintendent and board secretary to provide the contract for use of school district facilities and equipment.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future. The school district will sponsor education related organizations' use of the ICN upon approval of the superintendent. Sponsored ICN user’s mission must be consistent with the mission of the school district. Costs associated with the use of the ICN will be passed on by the school district to the sponsored user. The board may allow entities, such as the Booster Clubs, Boy and Girl Scouts, city, county and state agencies, to use the school district facilities and equipment without charge. While such entities may use the facilities without charge, they may be required to pay a custodial fee. The superintendent may waive the schedule fees when deemed appropriate.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval.

Legal Reference: Iowa Code §§ 8D; 276; 278.1(4); 279.8; 288; 297.9-.11 (2005). 751 I.A.C. 14. 1982 Op. Att'y Gen. 561. 1940 Op. Att'y Gen. 232. 1936 Op. Att'y Gen. 196.

Approved: December 12, 1974

Reviewed: May 11, 1992; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015


Revised: December 12, 1978; June 9, 1986; November 13, 2006

 

RP904.1 Fees for Use of School Facilities
 
Mount Pleasant Community High School
  • Gymnasium $200 (4 hour block)
  • Commons Area $25 per hour ($125 per day)
  • Media Center $25 per hour ($125 per day)
  • Classroom $10 per hour ($50 per day)
Mount Pleasant Middle School
  • Gymnasium $20 per hour ($125 per day)
  • Classroom $10 per hour ($50 per day)
Elementary Schools
  • Gymnasium $15 per hour ($50 per day)
  • Classroom $10 per hour ($50 per day)

When a custodian is on duty, no fee will be charged. Otherwise, a custodian fee of $20.00 per hour will be charged.

Approved: December 12, 1974

Reviewed: May 11, 1992; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015


Revised: December 12, 1978; June 9, 1986; November 13, 2006

 

904.2 Application for Use and Approval
Application for use of any school facility should be made through the office of the Superintendent. The proper form may be obtained there. When completed, this form should be returned to the Superintendent's office for processing.

The Superintendent will judge the appropriateness of the request and the availability of the facility. The Superintendent may request approval by the Board.

Rules applying to the use of facilities will be found in policy number 904.5.

Date of Adoption: November 12, 1974


Reviewed: May 11, 1992; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015

Amended: June 9, 1986

 

904.3 Regulations Concerning the Use of School
  1. The use of tobacco products will not be permitted in the buildings or grounds.
  2. There shall be no alcoholic liquors or beverages brought to or consumed in the building or on the grounds.
  3. The principal, a designated employee or authorized person must be present whenever a building is used for non-school purposes, except during the summer months when the use of the building is supervised by adults approved by the Administration and Board of Directors.
  4. If facilities are not properly maintained by the outside group, the cleaning will be performed by school employees. Labor for such work will then be charged to the group using the facilities.
  5. Custodians assigned to supervise a building for non-school activity may be requested to perform special school jobs if activities of the non-school groups do not require special attention.
  6. When non-school groups are using a building and the building principal is uncertain that prior permission and proper contractual arrangements have been made, the principal should contact the office of the Secretary of the Board.
  7. Permission granted to non-school groups to use a building should be made in writing and a copy of the agreement sent to the principal.

For further information refer to policies 904.1 through 904.4.

Date of Adoption: November 12, 1974


Reviewed: May 11, 1992; Sept. 19, 1994; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015

Amended: June 9, 1986; May 11, 1992; October 17, 1994

 

904.4 Gratuities to Personnel
No gratuities shall be paid to school personnel by organizations using the facilities. The cost of service personnel furnished by the school will be assessed to the party or parties engaging the use of the facilities. Such costs will be in line with the schools normal operating costs and will be administered in keeping with the general policies governing the use of school facilities.

Date of Adoption: November 12, 1974


Reviewed: May 11, 1992; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015


Amended:

 

904.5 Supervision by School Personnel
Supervision and care of school facilities shall be accomplished by the appropriate school personnel designated by the Superintendent of Schools.

Date of Adoption: November 12, 1974


Reviewed: May 11, 1992; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015


Amended:

 

904.6 Loan of School Equipment
Community groups may be allowed the use of district equipment only upon written request and only for non-profit purposes by local, non-profit organizations. All non-school requests of use of District equipment will be submitted to the Superintendent of Schools or designee.

The Superintendent or designee will clear the availability and use of the equipment through the specific department and act upon the request following the established policies:

a. The Superintendent or designee will establish that proper transportation and planned use will not cause damage to the equipment. Damaged equipment will be repaired or replaced at borrower expense.

b. The Superintendent or designee may authorize loan usages by local, non-profit organizations and agencies for local, non-profit activities or purposes. Personal use of equipment by employees or local citizens is discouraged.

c. The Superintendent will clear all questionable requests for equipment loan usage with the Board.

Date of Adoption: November 12, 1974


Reviewed: May 11, 1992; Nov. 8, 1999; Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015


Amended: June 9, 1986; December 13, 1999

 

904.7 Equal Access to School Facilities
Student groups may use school facilities to conduct meetings which have a religious, political, or philosophical emphasis provided the meeting is voluntary, student initiated, and does not materially or substantially interfere with the orderly conduct of educational activities within the school.

Date of Adoption: August 13, 2001


Reviewed: Feb. 11, 2002; Oct. 8, 2007; Oct. 8, 2012; April 13, 2015


Amended: